Category Archives: Microsoft 365

Information Protection and Governance with Microsoft 365

What? Me, Worry?

Why do we need to worry about our data? There’s probably a large portion of it that is confidential!

Why do we feel the need to protect it, and to manage it? Perhaps, we don’t want it to grow and overcome our ability to manage it?

While there are a number of common challenges that most organizations have with data, it is also dangerously clear that each organization will have its own requirements and needs to govern (manage) their own unique types of data.

With Microsoft 365 Advanced Compliance, you can manage your data and care for it to the level that makes the most business sense for your organization. This article will describe a few simple steps you can take today to get started.

Avoid Unnecessary Risk with Data Retention Labels

Often, companies are exposing themselves to risk and extra expenses by keeping every document, file, and piece of data that passes through their doors and routers. By setting a company-wide general retention policy, and then modifying that as necessary for more important data, you can limit the management tax on your systems to back up and review all the data, while still being at peace that you are meeting required retention requirements for the important data.

Protect Confidential Content with Sensitivity Labels

Content within an organization comes in all flavors and types. Most content should probably be available to groups of employees who can work with the content and expand upon it to maximize their production.  Some content needs to be kept restricted to certain groups of employees. Other content needs to be siloed within a specific organization, or at a specific management level. And while some content can be shared publicly, most probably should not.

So, how does an organization protect sensitive content with different levels of sensitivity and permitted exposure? Until now, that answer has often been – lock it up! With Sensitivity Labels, an organization can, by applying the correct label to a piece of content, and changing that label if appropriate, can dynamically have protection policies applied to protect the visibility, storage, and exposure of individual pieces of content.

Corporate Espionage?

When a Director of Sales is communicating to the sales team, she may place content available for public consumption, confidential employee only content, and content that needs to be limited to specific partners, and other sensitive content, all within the same document library or Team site, simply by applying the appropriate data sensitivity label to the content.

Typical sensitivity labels may have names such as Personal, Public, General, Confidential, or Highly Confidential, for example. When a sensitivity label is applied to content, the content protection capabilities of the Microsoft 365 online service, including Windows 10 Endpoint protection, Data Loss Prevention (DLP), document and email message encryption, etc., all respond appropriately and protect the content. This can include encrypting the content, preventing it from being copied to non-company devices, keeping it from being printed, or copy-pasted into other applications, the application of automatic archiving and document retention policies, or document and message expiration, etc.

Sensitivity labels can also be applied automatically, based on content source or destination, based on a business process or approval, etc.

Records Management Capabilities

The Data Governance features within the Microsoft 365 E5 license also include advanced Records Management capabilities. An organization that needs more complexity than a simple collection of content retention policies may establish a file plan for company records and significant content that enables the tiering or structuring of protection as a document ages and can enable the automatic disposition and destruction of content at the appropriate time.

Happy Records Managers

Microsoft Advanced Compliance

There are four pillars of functionality within the Microsoft 365 Advanced Compliance feature area. In this article, we have only introduced the flexibility and capability of the Information Protection and Governance pillar, or collection of capabilities. Please watch this space for related articles.

This article, Information Protection and Governance with Microsoft 365, was originally published on owenallen.blog

Mapping the New Microsoft 365 Roadmap

 

Abstract city navigation map with lines and streets. Vector black and white urban planning scheme

The Office 365 Roadmap has gotten more complicated and longer with every release cycle and customer idea for new features, it seems. In fact, it got so overgrown, that they recently deposed the Office 365 Roadmap as the emperor of a past dynasty and have replaced it with a new, younger and better looking leader and knower of all knowledge, the Microsoft 365 Roadmap.

Ancient Ruins

 

While the documentation people are busy chiseling the names of the old roadmap off of the statues and monuments of the past, let’s take a minute to look at the new Microsoft 365 Roadmap.

 

The Microsoft 365 Roadmap is now a one stop shop for feature status that is In Development, Rolling Out, and Recently Launched.

roadmap3

We are all trying to find good ways to think about the vastly increased coverage that Microsoft 365 includes over and above Office 365. Now included are the feature roadmaps for Windows 10 and Enterprise Mobility & Security.

roadmap-filters

 

Luckily, the new roadmap comes with a set of filters that allow you to select product, device platform, and on which version/instance of the Microsoft Cloud your search should be limited to (i.e. the Gov cloud, GCC, Education, Germany cloud instances, etc.)

 

Some of the best features of the new roadmap, though, are how you can use it to communicate with your colleagues and how to track updates to the feature items.

Quickly share an update with someone.

We’ve all been there. Someone asks about a feature in a meeting, no one can remember what the status is, so after the meeting (or while you quickly go ADD and ignore the Teams meeting call) you pop over to the roadmap and search for it. You find the feature detail, and now all you want is to share it with your team and the world. It so happens that there is a super convenient email icon in the bottom left of the feature detail. You click that, and an email draft with the link to the feature is created for you. Almost like magic.

Download your own copy of the roadmap

First of all, you can very easily download your own copy of the roadmap data in a .csv file. One click at the top of the list (It really can’t get any easier than that!) and you have your own set of data to query, or build your own tracking system on.

(When you build an app that compares a collection of roadmap.csv files and maps out update frequencies, features that are updating the most rapidly, features that are not getting enough attention (taking too long), then please let me know! I’d track that.)

Until that is available, however,…

Use the RSS Feed to track roadmap updates

roadmap-4…I’ll be using the RSS Feed to track updates to the roadmap.  What? RSS sounds like Really Slow Signals? Or, as a millenial, you wouldn’t get caught dead using a message transport protocol that your father used to use? Not so slow, my friend, and what is old is new again. You should be using Feedly or some other RSS reader to track updates to web sites, your own curated news sites, and blogs, like this one. 🙂

Personally, the RSS reader that I use is called NewsBlur (newsblur.com), and it totally rocks. If you can afford it, I highly recommend you get one. logo_newsblur_blur

So, click the Microsoft 365 Roadmap RSS feed, grab the URL for the RSS Feed, and add it to your favorite news reader.

And, then you can track your Microsoft 365 features like a professional.

hunter2

 

Special Thanks and Recognition

Star badge icon.I’d like to include a special thanks to @joepalarchio, who managed the Office 365 Roadmap Watch website and RSS Feed for the past number of years. While the roadmap was called the Office 365 Roadmap, it did not have a RSS Feed. (Designed by millenials who had RSS Feed using parents?) Well, the RSS Feed offered by Office 365 Roadmap Watch proved so popular that the new and improved Microsoft 365 Roadmap could not deny the obvious, and the RSS Feed for updates was re-introduced. Thanks, @Joepalarchio!